Commercial fit-outs are difficult to plan and install. You have to keep in mind so many aspects that it can get overwhelming. However, if you methodically plan each step, you will have better organisation and a seamless workflow. Commercial office fit-outs impact the office environment and employee productivity. Thus, maintaining a proper plan of action while installing ensures you get your fit-outs right. Commercial office fit-outs start with assessment and evaluation and end when the space is ready for use.
Step 1: Space Assessment and Evaluation
The foundation of space assessment is the underlying reasons. Ask yourself the purpose of your commercial office fit-outs. Fit-outs built for different purposes impact planning going forward. For instance, fit-outs for renovations require different planning compared to fit-outs made for new offices. People generally change the fit-outs if they are expanding, moving to a new location or changing the business environment. Furthermore, offices change fit-out to introduce sustainability, such as from cement offices to bamboo offices.
Step 2: Planning Early
The next step for installing a new fit-out is early planning. This step involves designing the layout for the commercial space, selecting materials, furniture, accessories, and colour schemes. Commercial office fit-outs need planning to decide the labour required to complete this project. Moreover, planning also involves deciding procurement, delivery and logistics. You also need to make room for spaces dedicated to different purposes. Such planning impacts execution. Without it, your production could fall apart.
Step 3: Assembling Your Team
Once your planning is complete, get your team of experts and workers to execute your project. Ensure that the materials and equipment are available for them to do the job properly. Hire an expert for specific tasks and ensure coordination among team members. They need to be on the same page before the project begins. Thus, you can prevent any clashes and conflicts during the execution. Get your employees involved early on in the project to incorporate their opinions.
Step 4: Space Planning
Now shift your focus to constructing an office that meets your company’s needs. Delegate different portions of your space to reflect their purpose. If you want your office fit-out to be open, then arrange the space accordingly. Work with expert designers to visualise a space that works for your employees. For example, if you want privacy for each space, discuss partition plans. On the other hand, if you are transitioning from traditional offices to bamboo offices, plan for sustainability options. During this stage, commercial office fit-outs should reflect the goal and personality of your brand.
Step 5: Communicating with Employees
Communicating with your employee once the project starts is essential. Change in commercial office fit-outs impacts their workflow, disrupting productivity. Thus, keep them informed about project progress. Relay and communicate the plan to them to manage expectations. Furthermore, you can conduct surveys to gain valuable insights. Prioritise the needs of your employees to make your fit-out inclusive.
Step 6: Managing the Project
Project management is the most crucial part of the project. At this stage, you need to delegate tasks to the appropriate people, set timelines and set up a communication system. Make it easier for each team member to communicate with others to make execution more efficient and in sync. Successful commercial office fit-outs rely on effective communication and management to make production seamless.
Step 7: Inspection
It takes 8 to 10 weeks for office fit-outs to complete construction. Once the construction is complete, inspect and test the space for functionality. Check the quality of the furniture, application of wall paints, lighting, fixtures, and partitions. Moreover, match the list of things you wanted done and relay any misses to the designer and construction team. After the inspection is completed, start your company operations on any day.
Conclusion
Commercial office fit-outs cause a seismic shift for the office environment, and without proper planning, they could fall apart. Besides following the above steps, set a realistic budget and establish communication with all the stakeholders. Carefully relay all information to all the team members working on the fit-out. Include the insights from your employees as they impact their productivity. Ensure your construction complies with the regulations and rules for your area. Additionally, use sustainable materials and practices for your office fit-outs. Lastly, if you want to procure the best materials for your fit-outs, contact Klikwood. We not only provide the best material for your renovations, but also suggest sustainable solutions. For more information, place your enquiry on our homepage.
